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Unplanned maintenance outside normal hours

Problem:

I have been doing unplanned “Any Other Maintenance” jobs, some of them have been done after normal business hours. Is there some way of marking the “Any Other Maintenance” work order to indicate that the job was done outside of normal business hours?

Is there a way of generating a report of the jobs that have been done after normal business hours?

Solution:

1. Create a new unplanned task e.g. “Any Other Maintenance (After Hours)” and associate it with a new Calendar (e.g. called “Night Shift“) that has working hours outside normal working hours. Make the new task template similar to the “Any Other Maintenance” task.

2. Associate this new task template with all the relevant equipment. Make sure to check off the check box “Create separate work orders for each equipment/ location associated with this task” in the task template. Once you do this any work orders that you create for a specific equipment using the “Breakdowns/ Requests” button will have just the specified equipment associated with it – not all of the equipment you have associated with the task.

3. Any ad-hoc jobs that need to be done outside working hours can now be done by selecting “Any Other Maintenance (After Hours)” in the “Requests/ Breakdowns” screen.

4. Remember to associate new equipment with this “Any Other Maintenance (After Hours)” task whenever you enter any new equipment into the system.

Reporting such unplanned maintenance

You can now do various reports using the task “Any Other Maintenance (After Hours)” as a filter/ criteria.

 

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