FastMaint CMMS
Software Features & Prices
| Features & Editions | FastMaint Cloud | FastMaint Standard | FastMaint Professional | FastMaint Web |
|---|---|---|---|---|
| Buy Now | Buy Now | Buy Now | Buy Now | |
| Software Location | Cloud | Your Computer. No Internet Needed | Your Computers. No Internet Needed | Your Server |
| Price | From $100/ month | $2500 One-Time | From $6000 One-Time | From $6000 One-Time |
| Reduce Data Entry: Create task templates for unplanned (breakdown) & planned maintenance work orders |  | | | |
| Schedule Preventive Maintenance (PM): By dates, meter readings (entered, or estimated from hours of use per day) OR alarm conditions on equipment. Automatically adjust dates for holidays | | | | |
| Better Work Instructions & Feedback: Insert pictures & document links in work orders & equipment | | | | |
| Collect Custom Data: Define your own fields on work orders, equipment, parts, etc. | | | | |
| Maintenance Inventory: Track inventory usage, reordering & costs | | | | |
| Asset Management/ Equipment Register: Keep track of work done & history | | | | |
| Equipment & Location Hierarchies: Use the “Part Of” field to nest equipment and locations. Schedule work orders on a location (loading dock, hotel room) the same as on equipment. Costs & history roll up the tree | | | | |
| Multi-Asset Work Orders: One work order can cover several pieces of equipment & locations at once | | | | |
| Vendor Management: For purchases, quality tracking & more | | | | |
| Extensive Reports: In addition create your own custom reports & work orders | | | | |
| Track Estimated vs Actual: See how work order duration & cost compared with the estimate, by equipment, location or category | | | | |
| Faster Setup: Import & export tasks, equipment, parts, etc. | | | | |
| Faster Turnaround: Email/ Text (SMS) work orders to maintenance staff | | | | |
| Database Choice: a) Built-in Microsoft Access database (Microsoft Access NOT needed) OR b) Microsoft SQL Server 2014 & above (license not included) | NA | Access Only | Both | Both |
| Purchasing: Create & print purchase orders/ requests for spare parts & supplies | | | | |
| Bar Codes: Bar code support available (add-on product) | (add-on) | (add-on) | (add-on) | (add-on) |
| For Teams: Multi-user support (supports more than one user) | | | | |
| For Teams: Restrict rights by user/ group (protect sensitive data) | | | | |
| Maintenance Requests: Get work requests by email/ text (SMS) & create work orders. Auto update maintenance requestors on status | | | | |
| Maintenance Requests: Web based work request module – use a web browser to submit work requests & check the status | (built-in) | (add-on) | (built-in) | |
| Automate: Update & close work orders by email/ text (SMS) from maintenance staff | | | | |
| Automate: Schedule reports to be generated & emailed to others | | |
See screenshots & videos
FastMaint Cloud
From $100/ month
| Software Location: Cloud |
For Teams: Multi-user support (supports more than one user)  |
| For Teams: Restrict rights by user/ group (protect sensitive data) |
| Database: Hosted on our server |
| Maintenance Requests: Get work requests by email/ text (SMS) & create work orders. Auto update maintenance requestors on status |
| Maintenance Requests: Web based work request module – use a web browser to submit work requests & check the status (built-in) |
| Faster Turnaround: Email/ Text (SMS) work orders to maintenance staff |
| Automate: Update & close work orders by email/ text (SMS) from maintenance staff |
| Automate: Schedule reports to be generated & emailed to others |
| Reduce Data Entry: Create task templates for unplanned (breakdown) & planned maintenance work orders |
| Schedule Preventive Maintenance (PM): By dates, meter readings (entered, or estimated from hours of use per day) OR alarm conditions on equipment. Automatically adjust dates for holidays |
| Better Work Instructions & Feedback: Insert pictures & document links in work orders & equipment |
| Collect Custom Data: Define your own fields on work orders, equipment, parts, etc. |
| Maintenance Inventory: Track inventory usage, reordering & costs |
| Asset Management/ Equipment Register: Keep track of work done & history |
| Equipment & Location Hierarchies: Use the “Part Of” field to nest equipment and locations. Schedule work orders on a location (loading dock, hotel room) the same as on equipment. Costs & history roll up the tree |
| Multi-Asset Work Orders: One work order can cover several pieces of equipment & locations at once |
| Vendor Management: For purchases, quality tracking & more |
| Extensive Reports: In addition create your own custom reports & work orders |
| Track Estimated vs Actual: See how work order duration & cost compared with the estimate, by equipment, location or category |
| Faster Setup: Import & export tasks, equipment, parts, etc. |
| Purchasing: Create & print purchase orders/ requests for spare parts & supplies |
| Bar Codes: Bar code support available (add-on) |
FastMaint Professional
From $6000 One-Time
| Software Location: On your computers. No Internet needed |
| For Teams: Multi-user support (supports more than one user) |
| For Teams: Restrict rights by user/ group (protect sensitive data) |
| Database: Use the built-in Microsoft Access database (Microsoft Access NOT needed) OR Microsoft SQL Server 2014 & above (license not included): Both |
| Maintenance Requests: Get work requests by email/ text (SMS) & create work orders. Auto update maintenance requestors on status |
| Maintenance Requests: Web based work request module – use a web browser to submit work requests & check the status (add-on) |
| Faster Turnaround: Email/ Text (SMS) work orders to maintenance staff |
| Automate: Update & close work orders by email/ text (SMS) from maintenance staff |
Automate: Schedule reports to be generated & emailed to others : NA  |
| Reduce Data Entry: Create task templates for unplanned (breakdown) & planned maintenance work orders |
| Schedule Preventive Maintenance (PM): By dates, meter readings (entered, or estimated from hours of use per day) OR alarm conditions on equipment. Automatically adjust dates for holidays |
| Better Work Instructions & Feedback: Insert pictures & document links in work orders & equipment |
| Collect Custom Data: Define your own fields on work orders, equipment, parts, etc. |
| Maintenance Inventory: Track inventory usage, reordering & costs |
| Asset Management/ Equipment Register: Keep track of work done & history |
| Equipment & Location Hierarchies: Use the “Part Of” field to nest equipment and locations. Schedule work orders on a location (loading dock, hotel room) the same as on equipment. Costs & history roll up the tree |
| Multi-Asset Work Orders: One work order can cover several pieces of equipment & locations at once |
| Vendor Management: For purchases, quality tracking & more |
| Extensive Reports: In addition create your own custom reports & work orders |
| Track Estimated vs Actual: See how work order duration & cost compared with the estimate, by equipment, location or category |
| Faster Setup: Import & export tasks, equipment, parts, etc. |
| Purchasing: Create & print purchase orders/ requests for spare parts & supplies |
| Bar Codes: Bar code support available (add-on) |
FastMaint Web
From $6000 One-Time
| Software Location: On your server |
| For Teams: Multi-user support (supports more than one user) |
| For Teams: Restrict rights by user/ group (protect sensitive data) |
| Database: Use the built-in Microsoft Access database (Microsoft Access NOT needed) OR Microsoft SQL Server 2014 & above (license not included): Both |
| Maintenance Requests: Get work requests by email/ text (SMS) & create work orders. Auto update maintenance requestors on status |
| Maintenance Requests: Web based work request module – use a web browser to submit work requests & check the status (built-in) |
| Faster Turnaround: Email/ Text (SMS) work orders to maintenance staff |
| Automate: Update & close work orders by email/ text (SMS) from maintenance staff |
| Automate: Schedule reports to be generated & emailed to others |
| Reduce Data Entry: Create task templates for unplanned (breakdown) & planned maintenance work orders |
| Schedule Preventive Maintenance (PM): By dates, meter readings (entered, or estimated from hours of use per day) OR alarm conditions on equipment. Automatically adjust dates for holidays |
| Better Work Instructions & Feedback: Insert pictures & document links in work orders & equipment |
| Collect Custom Data: Define your own fields on work orders, equipment, parts, etc. |
| Maintenance Inventory: Track inventory usage, reordering & costs |
| Asset Management/ Equipment Register: Keep track of work done & history |
| Equipment & Location Hierarchies: Use the “Part Of” field to nest equipment and locations. Schedule work orders on a location (loading dock, hotel room) the same as on equipment. Costs & history roll up the tree |
| Multi-Asset Work Orders: One work order can cover several pieces of equipment & locations at once |
| Vendor Management: For purchases, quality tracking & more |
| Extensive Reports: In addition create your own custom reports & work orders |
| Track Estimated vs Actual: See how work order duration & cost compared with the estimate, by equipment, location or category |
| Faster Setup: Import & export tasks, equipment, parts, etc. |
| Purchasing: Create & print purchase orders/ requests for spare parts & supplies |
| Bar Codes: Bar code support available (add-on) |
Questions about pricing and buying
About $500 a month for FastMaint Cloud, with five users and a standard-size database. To run it on your own computers instead, a 5-user Professional license (node-locked) is a one-time license fee of $6,000, with annual maintenance optional and extra. The prices above are starting prices: Cloud starts at a single user, and Professional and Web are priced by the number of users. All prices are in US dollars.
Yes, with the import tools built into every edition. Save your equipment list, locations, parts and PM tasks as CSV files (Excel and Google Sheets both export them) and import them. Re-importing a file updates the records it already created, so you can keep adding detail as you go. We don’t offer a separate data migration service or conversion tools for other CMMS products. If your current system can export to CSV or a spreadsheet, that is the route in. Data you enter in the downloaded 30-day trial stays when you add a license key.
With an installed edition there is nothing to cancel. The license is perpetual, the database is on your own hardware, and letting annual maintenance lapse stops updates and support, not the software. With FastMaint Cloud, you can back up your data to a FastMaint Standard, Professional or Web database at any time, so do that before you cancel. The backup is a Microsoft Access (MDB) file, which you can open in Microsoft Access or other tools to get your data out.
Yes. Editions upgrade along Standard → Professional → Web → Cloud, and you can skip steps: Standard straight to Web or Cloud, Professional straight to Cloud. With annual maintenance current you pay the price difference. Without it, prior purchases earn a credit that reduces to zero one year after purchase. To add users to Professional or Web, contact us for a quote.
The maintenance core is the same in all four: preventive maintenance scheduling, work orders, equipment and location records, spare parts, purchasing and reports. Standard is for one person on one Windows computer. Professional is multi-user on your own computers. Web runs on your own server and people use a browser, including on tablets and phones. Cloud is the Web edition hosted by us, so there is nothing to install. Multiple users, rights by user or group, and taking work requests by email or text need Professional, Web or Cloud. Scheduled reports and browser access need Web or Cloud. Bar code support is an add-on in every edition. The comparison above shows each feature by edition.
CMMS Software Requirements
FastMaint Standard CMMS
Single user. Runs on your computer. Microsoft Windows 10/ 11, 53 MB Disk Space
FastMaint Professional CMMS
Multi-user. Runs on your computer/ network. Microsoft Windows 10/ 11, 53 MB Disk Space
FastMaint Web CMMS
Multi-user. Web browser access. Run built-in web server on your own server computer (Details)
Web Server: Microsoft Windows 10/ 11 or Windows Server 2016/ 2019/ 2022/ 2025, HTML 5 compliant browser (Edge, FireFox, Chrome, etc.), Microsoft .NET Framework 4.5 or above (a free Microsoft download)
Users Devices: Access with web browser supporting HTML5 (Edge, FireFox, Chrome, Safari, etc.). Supports Desktop/ Laptop/ Netbook/ Tablets/ Smart Phones
FastMaint Cloud CMMS
Multi-user. Hosted on our server. Access with web browser supporting HTML5 (Edge, FireFox, Chrome, Safari, etc.). Supports Desktop/ Laptop/ Netbook/ Tablets/ Smart Phones.
Need more information? Check CMMS Selection – Select the right version of FastMaint CMMS software