ONE-TIME PURCHASE · INSTALLS ON YOUR OWN SERVER
Buy your CMMS outright: one-time purchase, your own server, no subscription
FastMaint is a CMMS with a one-time purchase price. It installs on a Windows computer or server that you own. No monthly fee, no per-seat renewal, and it doesn’t need an internet connection to do its job. If you’d rather not run a server at all, the same software is available hosted as FastMaint Cloud.
Ownership and deployment facts
| Purchase model | One-time purchase for the Standard, Professional and Web editions. Buy it once, keep using it. |
| Subscription required | No for installed editions. FastMaint Cloud is billed monthly, for teams who would rather we hosted it. |
| Where it runs | On your own hardware. Standard runs on one Windows computer. Professional installs on each computer that needs it, or on a shared network drive. Web installs on the machine running your web server, and everyone else uses a browser. |
| Internet connection needed to run it | No for Standard, Professional and Web. They run on your own machines and network. Plants with restricted or disconnected networks can use them. |
| Where your data lives | On your hardware, in your database. Standard uses the built-in Microsoft Access database. Professional and Web use either that or your own Microsoft SQL Server 2014 or later. |
| Preventive maintenance scheduling | Core in every edition. Never sold as a premium tier. |
| Work orders, equipment, spare parts, reporting | Core in every edition. So are purchasing, vendor records, custom fields, task templates and import/export. |
| Setup time | Days. No consultants and no implementation project. |
| Prices | Standard $2,500 one-time · Professional from $6,000 one-time · Web from $6,000 one-time · Cloud from $100/month, starting at a single user |
| Annual maintenance | Optional add-on, renewable each year. Covers updates and support for 12 months, new major versions at no extra charge, and edition upgrades for the price difference. Without it you get 30 days of limited support after purchase, and a new major version is a paid upgrade. Included in the Cloud subscription. |
| If you stop paying for annual maintenance | The version you bought keeps running. You lose updates and support, not the software. |
| Moving between editions | Upgrade along Standard → Professional → Web → Cloud, and you can skip steps: Standard straight to Web or Cloud, Professional straight to Cloud. |
| Hosted option | FastMaint Cloud is the Web edition running on our servers. We handle installation and updates. |
| Vendor | SMGlobal Inc., in business since 2002. FastMaint is used by maintenance teams in 50+ countries, some of them for more than a decade. |
Still comparing vendors? Get the CMMS Software Selection Guide and evaluate us against anyone else.
What it means to buy a CMMS as a one-time purchase
Most CMMS vendors now sell one thing: a per-user subscription that stops working the day you stop paying. FastMaint kept the other option.
You buy it once
A single purchase for the edition you choose. No monthly per-user charge on the installed editions, and no renewal invoice deciding whether your maintenance history is still available next quarter.
It runs on your machines
You install it. It sits on your network, behind your firewall, backed up by whatever process you already use for everything else.
No internet required
Standard, Professional and Web don’t call home to work. If the plant’s connection drops, technicians keep closing work orders.
Your data stays put
The database is on your hardware, either the built-in one or your own SQL Server. Export tasks, equipment and parts to text or spreadsheet whenever you want a copy.
Who buys this way. Small industrial and facility maintenance teams, roughly 2 to 8 people, usually at a single plant, in food production, manufacturing, logistics and specialty chemicals. Usually it comes down to a capital-budget preference or a security policy that keeps plant data on site. Sometimes it is just the arithmetic over ten years.
While a license [monthly subscription] may be beneficial to the software manufacturer, I really don’t see the need. I like that FastMaint provides both options.
— Mathew Thompson, Chief of Operations, One Penn Management (read the case study)
What comes in every edition, and what depends on the edition
The maintenance core is the same wherever you start. You never pay to unlock preventive maintenance scheduling the way you do with vendors who put PM on a higher tier.
| Capability | Standard | Professional | Web | Cloud |
|---|---|---|---|---|
| Preventive maintenance scheduling (by date, meter reading or alarm condition) | Yes | Yes | Yes | Yes |
| Work orders and task templates | Yes | Yes | Yes | Yes |
| Equipment register and maintenance history | Yes | Yes | Yes | Yes |
| Spare parts inventory, reordering and costs | Yes | Yes | Yes | Yes |
| Reports, including your own custom reports | Yes | Yes | Yes | Yes |
| Purchasing, vendor management, custom fields, import/export | Yes | Yes | Yes | Yes |
| Email or text (SMS) work orders to maintenance staff | Yes | Yes | Yes | Yes |
| Multiple users at the same time | No | Yes | Yes | Yes |
| Restrict rights by user or group | No | Yes | Yes | Yes |
| Take work requests by email/text and keep requestors updated | No | Yes | Yes | Yes |
| Update and close work orders from staff replies by email/text | No | Yes | Yes | Yes |
| Web-based work request module (submit and track in a browser) | No | Add-on | Yes | Yes |
| Schedule reports to be generated and emailed automatically | No | No | Yes | Yes |
| Browser access on desktop, tablet and phone | No | No | Yes | Yes |
| Database | Access only | Access or SQL Server | Access or SQL Server | Hosted by us |
| Bar code support | Add-on | Add-on | Add-on | Add-on |
“Add-on” means an optional paid module. The built-in Microsoft Access database is included and you don’t need Microsoft Access itself. SQL Server 2014 or later is supported on Professional and Web, licensed separately. See the full features comparison.
Try it on your own equipment for 30 days
Load your assets, build a couple of PM schedules, and watch whether your technicians actually use it. That’s the only test that matters.
No credit card required.
What happens after you buy
The license you buy is perpetual. Annual maintenance sits on top of it, an optional add-on renewable each year that covers updates and support for 12 months.
- New major versions are included while annual maintenance is current. You move up at no extra charge, delivered as a download. Without annual maintenance, a new major version is a paid upgrade.
- Edition upgrades cost the difference. Going from Standard to Professional or Web, you pay the price gap. Without annual maintenance you get a credit for what you already paid, and that credit reduces to zero one year after purchase.
- Letting maintenance lapse switches nothing off. The version you bought keeps running. Every purchase includes 30 days of limited support; annual maintenance is what extends support and updates past that.
Cloud works differently here. The subscription includes maintenance, so updates and support are part of the monthly price. Full edition and maintenance details are in the support center.
Running in days, without an IT department
A typical small team is scheduling real preventive maintenance within days of installing. Enter your equipment, set up the PM tasks you already do on paper or in a spreadsheet, start issuing work orders. No implementation phase. No consultant.
Being straight about the part that does take some skill:
Installed editions need someone comfortable installing Windows software. For Standard and Professional that’s roughly “can install a business application on a PC.” The Web edition puts a database and a web application on the machine acting as your server. It comes with a built-in web server, or you can run it under Microsoft IIS, so it suits teams who have that skill in house or an IT contractor they already use. If nobody on site wants that job, choose FastMaint Cloud. Same software, we run it, nothing to install.
It literally took me minutes to show my maintenance staff and management staff how to interact with the software.
— Mathew Thompson, Chief of Operations, One Penn Management
Customers who stayed
Adoption is the real risk with any CMMS. The best evidence that a system gets used is how long people keep it.
13+
years at Father Sam’s Bakery, where managing maintenance tasks went from 10 hours a week to 4
10+
years at One Penn Management, saving about 7 hours a week across close to 1,000 pieces of equipment
50+
countries where maintenance teams run FastMaint, from a vendor in business since 2002
We have been using this CMMS for 10 years at Columbus, Ohio location and are also using it at our Marrero, Louisiana location… Biggest selling point is EASE OF USE. It is also very stable since it uses Microsoft SQL Server for back end database.
— Frank Seipel, Process Engineer, Vertex Refining Ohio (customer reviews)
We used to put out fires as a maintenance team, now we can catch them before they start thanks to FastMaint.
— Matthew Sam, Facility Supervisor, Father Sam’s Bakery (read the case studies)
Customers include Pepsico’s pilot plant, Westin Hotels, JB Weld, Katoen Natie, Alberta Electric System Operator and the City of Boulder water treatment plant. FastMaint is rated 4.1 out of 5 on Capterra across 28 reviews, as of August 2026.
Free guide: Essential Maintenance Metrics
The 8 metrics small maintenance teams actually track, including work order backlog, PM versus breakdown time, and equipment downtime in hours.
Which edition to buy outright
| Edition | Buy it if | Runs on | Price |
|---|---|---|---|
| Standard | One person does all the maintenance planning | One Windows computer. No internet needed | $2,500 one-time |
| Professional | Several people need it at once and desktop access is fine | Your Windows computers, or a shared network drive. No internet needed | From $6,000 one-time |
| Web | You want browser, tablet and phone access, and you have somewhere to run a server | Your own server | From $6,000 one-time |
| Cloud | You want the Web edition without running a server | Our servers. You use a browser | From $100/month |
Prices in US dollars. Cloud starts at $100/month for a single user and is quoted from there, since it depends on how many users you have and how large your database is.
Buy outright when you have somewhere to install it and you prefer a capital purchase to a recurring one. Cloud makes more sense when nobody wants to be the person maintaining a server, which is why many of our customers outside North America choose it. Either way you aren’t stuck. Move up the line later and pay the difference.
Questions buyers ask
Yes. Standard, Professional and Web are one-time purchases. Cloud is there if you would rather have a subscription.
Not for the installed editions. Standard and Professional run on your computers, Web runs on your server, all on your own network. Cloud is browser-based and does need a connection.
Windows. Standard installs on one computer. Professional installs on each computer that needs it, or on a shared network drive. Web installs on the machine running your web server, with a built-in web server included or Microsoft IIS if you prefer. Professional and Web can use the built-in Microsoft Access database or your own Microsoft SQL Server 2014 or later.
No. PM scheduling, work orders, equipment tracking, spare parts and reporting are core in every edition, including single-user Standard. Some capabilities are edition-dependent, and the table above shows which.
With an installed edition, on your own hardware in your own database. You can export tasks, equipment, parts and more to text or spreadsheet formats at any time.
The version you bought keeps running. Annual maintenance covers updates and support 12 months at a time, so letting it lapse stops those, not the software. You can renew later.
Yes, while annual maintenance is current. Any new major version released in that time costs nothing extra and arrives as a download. Without maintenance, moving to a new major version is a paid upgrade. The Cloud subscription includes maintenance.
Yes, along the path Standard → Professional → Web → Cloud, and you can skip steps: Standard straight to Web or Cloud, Professional straight to Cloud. With annual maintenance current you pay the price difference. Without it, prior purchases earn a credit that reduces to zero one year after purchase.
Not for Standard or Professional, if someone is comfortable installing business software on a Windows PC. Web involves a database and a web application on a server, so it fits teams with that skill available. Otherwise choose Cloud and skip installation entirely.
Days. Enter your equipment, set up your PM tasks, start issuing work orders. There’s no implementation project.
Tell us your setup and we’ll tell you which edition fits
Team size, one site or several, and whether you have somewhere to run a server. That’s all we need to point you at the right edition and price.