FastMaint CMMS Software - Maintenance Management Software - From $995
Equipment & Facility Maintenance Work Order Software For Utilities, Manufacturing Plants, Industrial & Commercial Facilities
Public utilities cover a wide range of services from power generation & distribution, water supply, gas supply, waste water treatment and more. They provide essential services in a specific geographic area and have unique challenges. Most are heavily regulated and are required to provide uninterrupted services with few or no complications.
These demands pose unique challenges to public utility operators. Failure to deliver service produces hundreds if not thousands of irate customers. Pricing changes for services are regulated and need to go through formal approval processes so profit margins are usually slim. Infrastructure costs are very high and very expensive to replace and maintain.
This means that equipment and facility maintenance becomes a very critical function.Equipment failure leads to inability to provide service or in the worst case hazardous conditions (e.g. a waste water spill, a gas line leaks, a retention pond fails and so on). Equipment and facility replacement is very expensive – so good maintenance helps them have a long working life and reduces replacement costs. An effective maintenance management program requires the right tools to be effective and CMMS software (maintenance management software program) is one of them.
Ways Utility Maintenance Managers Can Use CMMS Software Tools
- Schedule preventive maintenance & calibration activities: With a variety of different equipment each with its own preventive maintenance tasks and calibration tasks there are quite a few maintenance tasks to schedule and keep track over the year. Maintenance software make it much easier for the utility maintenance manager/ planner to organize and make sure they are done.
- Identify problem equipment that needs to be replaced or overhauled: Equipment can be very expensive to replace – however, they do need to be replaced or completely overhauled at some time! A good maintenance software program offers a variety of reports (e.g. an equipment history report) that can be used to review maintenance costs, maintenance work duration and recorded problems over time. With this information it is possible to identify equipment/ facilities that are causing a majority of maintenance issues and their costs – so it makes it easier to justify doing a replacement or overhaul.
- Identify missed or delayed maintenance that can result in equipment breakdown: With so many maintenance work orders to do, it is quite common for some to fall by the wayside. Maybe it got bumped off the list because of a more urgent job, there was not enough time to complete it, spare parts were not available or the equipment has problems that require troubleshooting from an expert and so on. Sometimes the most mundane of missed tasks results in a big problems later e.g. not checking a cooling water intake filter for debris results in an entire plant/ generator shut down because the cooling water intake gets blocked. With reports provided by maintenance software it is easier to identify such missed/ delayed/ incomplete maintenance work.
- Work request management so that maintenance can be requested: External users and others such as equipment operators need a way to report problems or request maintenance. This information can be used to generate maintenance work orders that are tracked. Work request submitters can also have a way to check the status of their requests rather than having to call maintenance staff for updates.
- Integrated asset management: Since you will be entering information on all your facilities and equipment you now have a database of all equipment and facilities and their relation to each other. For example you could create an equipment hierarchy. So if a sub-equipment breaks down or needs to go out of service you can easily see what other equipment will be affected. You can do roll-up reports of all maintenance work done on an equipment and its sub-equipment or all equipment at a specific facility/ location.
- Reporting that is useful for compliance purposes: You may need to provide regular reports for auditing or regulatory purposes. In the worst case for an investigation after an incident. The maintenance software reports will be very useful to show what maintenance work orders were done, if anything was missed, if any problems were reported and so on.
- Spare parts & supplies management: Maintenance software typically come with spare & supplies management. While typically not a full inventory control system it has enough features for you to track consumption of spare and supplies, the costs involved, the equipment it is used for, vendors, etc. When planning/ generating work orders it can help you ensure that you have enough spares on hand to complete the job. You can re-order in advance and avoid delayed maintenance. Being able to identify good vendors for spare and supplies ensures that you have good quality spares. Poor quality parts can lead to problems completing maintenance or even worse result in equipment failures.
Maintenance Software Selection Guide
You may find our free CMMS Software Selection Guide useful to help you identify the features you need from your maintenance software. With hundreds of different products available it can be quite difficult to identify which ones will meet the needs of your public utility. The free guide offers tips and questions you should ask to find the right maintenance software program for you.Download CMMS Software Selection Guide
- Analyzing Machine/ Equipment Breakdown Reports From CMMS Software
- Maintenance Backlog Management For Equipment & Facilities
- Six Ways CMMS/ Maintenance Software Can Improve Vendor Management