CMMS SELECTION · FOUR EDITIONS OF FASTMAINT
CMMS selection: choose the right edition of FastMaint
Every edition of FastMaint runs the core of your maintenance: preventive maintenance, work orders, equipment and locations, spare parts, purchasing and reports. What changes is how many people use it, where it runs and how you’d rather pay. Find the description that sounds like your team, and remember you can move up an edition as you grow.
The short answer. One person doing the maintenance: Standard, or FastMaint Cloud if you’d rather pay a low monthly fee than a larger amount up front. A small team: Cloud, Web or Professional, depending on where you want it to run. Ten or more users, or a large database: Professional or Web, often on a concurrent license. One integrated system across many sites, tied into an ERP: probably not FastMaint, and we’ll say so.
What every edition includes
Preventive maintenance by date or meter reading, work orders and task templates, equipment and location registers, spare parts, purchasing, vendors, custom fields, import and export, and on-demand reports. Every edition can email work orders to the people doing the job. You don’t pay to unlock preventive maintenance or the parts room as a premium tier. The editions differ in users, access and where the software runs.
1. One person handles the maintenance
A small organization or an independent workgroup that has outgrown paper or a spreadsheet, where one person does the tracking and scheduling.
FastMaint Standard is the single-user edition. It installs on a Windows computer, it’s built for sites with little IT support, and the main recurring job is backing up the database. Easy to install and easy to learn, so you’re running within days.
FastMaint Cloud is the other good choice here. It starts at a single user, and you pay a low monthly fee instead of a larger amount up front, with updates and support included. It also brings things Standard doesn’t have: access from a browser on a computer, tablet or phone, reports that run on a schedule and arrive by email, work requests that come in by email or through a web form, and work orders updated and closed from your technicians’ email replies.
2. A small team, five to ten people
A mid-sized organization with a small maintenance team, where a handful of people use the software.
- FastMaint Cloud if you’d rather nobody looked after a server. Hosted by us, used in a browser, with updates and support in the subscription.
- FastMaint Web if you want it on your own network with browser access. It runs on your own Windows computer or server, and your team signs in from a browser, so nothing is installed on each PC.
- FastMaint Professional if your team works at Windows PCs. It keeps its database in a shared network folder, so no database server is needed; Microsoft SQL Server is recommended when you have many users or the network is unreliable. If you have no Windows computer to run Web’s web server, Professional is the one.
Professional and Web are licensed by user count, as node-locked, floating or concurrent licenses.
Try the edition you’re leaning towards
Thirty days with the complete product, your own equipment in it, your own people using it. If it fits, enter a license key and keep everything you built.
No credit card. If you buy, everything you set up carries over.
3. A bigger team, ten to thirty people, or several departments
A mid-sized organization with a larger maintenance team, or one where people from several departments need to get into the maintenance system.
FastMaint Professional or Web on a concurrent license is usually the best fit. A concurrent license lets you create any number of user accounts, with a set number signed in at the same time. Customers on a 10-user concurrent Web license commonly have 15 to 25 people with accounts.
If other departments need to send in maintenance requests, Web has a web request form built in. Professional receives requests by email, or by text, with the web request form available as an add-on module.
FastMaint Cloud works for a team this size too. For larger teams and larger databases, though, a one-time license usually works out lower over time than a monthly subscription.
4. A division or workgroup inside a large organization
A division that needs a maintenance system it can roll out quickly, with some need to pass maintenance data or reports to enterprise systems.
FastMaint Professional or Web, typically on a ten- or fifteen-user concurrent license. Maintenance data exports to text files or spreadsheets for import into other systems, and Web and Cloud also offer an API for third-party applications. FastMaint Cloud is an option where the division would rather not run a server.
5. One integrated system across many sites
A large organization with many locations that needs a single enterprise system, integrated with its ERP, with central control and audit of all maintenance.
FastMaint isn’t the right choice here. Each FastMaint site runs as its own database, and it isn’t built to be one centrally controlled system across many sites. The maintenance modules that come with many ERP systems are the usual route, with a longer deployment and more training to match.
FastMaint can still be a sensible stopgap for a group that needs to get organized before the enterprise system arrives, and its data exports to text files or spreadsheets for import later.
The four editions side by side
| Standard | Professional | Web | Cloud | |
|---|---|---|---|---|
| Best for | One person | A team working at Windows PCs | A team using a browser, on your own network | A team that wants nothing to run |
| Users | Single user | Licensed by user count | Licensed by user count | From one user; priced by users and database size |
| Where it runs | A Windows computer | Windows PCs, database in a shared folder or SQL Server | Your own Windows computer or server | Hosted by us |
| How your team gets in | Desktop app | Desktop app | Browser on a computer, tablet or phone | Browser on a computer, tablet or phone |
| Requests from other people | Not available | By email or text; web request form as an add-on | By email or text, plus a built-in web request form | By email or text, plus a built-in web request form |
| How you pay | One-time license fee | One-time license fee | One-time license fee | Monthly subscription, updates and support included |
Full feature list and prices: FastMaint features and editions. Annual maintenance, for updates and support on the one-time editions, is an optional yearly add-on.
Move up as you grow
The upgrade path runs Standard, Professional, Web, Cloud, and you can skip steps. With annual maintenance current, moving up an edition costs the price difference. And leaving Cloud never traps your data: at any time you can back up your whole database to a file the installed editions open.
Customers stay a long time. Four of our five published case-study customers have used FastMaint for more than ten years.
We have been using this CMMS for 10 years at Columbus, Ohio location and are also using it at our Marrero, Louisiana location. Biggest selling point is EASE OF USE.
— Frank Seipel, Process Engineer, Vertex Refining Ohio
Want to weigh the costs against the benefits first? The CMMS benefits and return on investment case study works through a real example.
FastMaint is rated 4.1 out of 5 on Capterra across 28 reviews, as of September 2026, and 23 customers have reviewed it on our own site. Pepsico’s pilot plant uses it. So do Westin Hotels, JB Weld, Katoen Natie, Alberta Electric System Operator and the City of Boulder water treatment plant.
Still not sure which edition? Ask us.
Tell us how many people will use it, how many sites you have and how your team likes to work. We’ll tell you which edition fits, including when it’s none of them.
Free guide: CMMS Software Selection Guide
Cloud or on-premises, the reports worth having, work requests and scheduling, and how to avoid the setup problems that stall a new system. Useful whichever software you choose.
Questions buyers ask
For one person, Standard, or FastMaint Cloud if you prefer a low monthly fee to a larger payment up front. For a team of five to ten, Cloud if you would rather not run anything, Web for browser access on your own network, or Professional if your team works at Windows PCs. Every edition includes preventive maintenance, work orders, spare parts, purchasing and reports.
They are the same software. FastMaint Web installs on your own Windows computer or server and you pay a one-time license fee. FastMaint Cloud is the Web edition hosted by us, paid monthly, with updates and support included. Both are used in a browser on a computer, tablet or phone.
It depends on size. Cloud starts at a single user from $100 a month, so a small team pays a low monthly fee instead of a larger amount up front. Its price rises with users and database size, so for larger teams and databases a one-time license usually works out lower over time. Standard is $2,500 one-time, and Professional and Web start at $6,000 one-time.
Standard is for a single user. Professional and Web are licensed by user count, as node-locked, floating or concurrent licenses. A concurrent license allows any number of user accounts with a set number signed in at the same time, so a 10-user concurrent license can serve a team of 15 to 25 people with accounts.
Yes. The upgrade path runs Standard, Professional, Web, Cloud, and steps can be skipped. With annual maintenance current, an edition upgrade costs the price difference. If you leave Cloud, you can back up your whole database at any time to a file the installed editions open.
No. Standard and Professional are built for sites with little IT support, and the main recurring job is backing up the database. Professional keeps its database in a shared network folder with no database server; Microsoft SQL Server is recommended for many users or an unreliable network. Web needs a Windows computer or server to run its web server.
Yes. The 30-day trial is the complete product, with no credit card needed. The equipment list, PM schedules and task templates you build during it carry straight over when you enter a license key for the edition you choose.