At some point you may be asked by management or other departments if the amount of preventive maintenance you are doing is too much. Maybe equipment is frequently unavailable because of planned preventative maintenance. Or your maintenance team is complaining because they have to spend too much time checking equipment or performing preventative maintenance chores.
Depending on your work order backlog and who is complaining you probably should take these complaints seriously or not! Questions by management and operations need to be properly answered. Complaints by your maintenance team may point to underlying problems that may require more education or a review of the work being done. How do you know when to take these seriously?
- Are other departments complaining frequently of lack of equipment availability causing customer complaints or production issues? If you get this a lot you should review Equipment Maintenance Calendars in your CMMS software (maintenance management software) with the responsible people from the other departments (see related post on Equipment Maintenance Calendars). You may find that rescheduling work or moving it around may reduce many complaints.
- Is management complaining? This is usually because costs seem to be running high or they do not understand the benefits of preventive maintenance. Items like this can be addressed by reviewing the cost of equipment downtime. What happens if the equipment on which much preventive maintenance is being done fails? If you have historical data from your CMMS software you can see how preventive maintenance has reduced the costs of unplanned/ breakdown maintenance. Being able to compare costs from prior periods can be helpful. (see related post on Auditing Your Maintenance Management Program).
- Complaints from maintenance personnel may have some justification. Review manufacturer recommendations and see if some preventive maintenance can be reduced or done by being rolled up with other preventive maintenance tasks. Review maintenance task instructions and see if they can be simplified. Discuss with maintenance personnel to find why the believe some preventive maintenance may be unnecessary. They may have useful suggestions that enable you to roll up two or more maintenance tasks into one reducing the time & costs!
Analysis & Collection Of Maintenance Data
As outlined above you are going to need to be able to review and analyze a lot of your work order data to provide justifications or make improvements. This is where good CMMS/ maintenance software can be quite useful. If you currently do not have a suitable CMMS/ maintenance software product, you may be find our maintenance management software selection guide helpful. It gives you a checklist of different selection criteria that you can use to identify the right CMMS/ maintenance software for your needs. With hundreds of CMMS software products available finding the one that will suit your needs can be a challenge!Download CMMS Software Selection Guide