Proper maintenance is important to ensure maximum useful life and reduce unexpected failures of equipment. A good CMMS software program (computerized maintenance management software) can help you manage both preventative as well as unplanned maintenance. Besides helping you manage equipment maintenance, the CMMS/ maintenance software can help you manage and retain a variety of equipment related information.
Ways Maintenance Management Software Can Help Equipment/ Asset Management
- Collect equipment information: You can enter a variety of information on the equipment you have e.g. serial numbers, model numbers, manufacturer, purchase dates, warranty details and so on. This makes for better asset tracking, planning for equipment replacements, warranty work and recalls.
- Establish relationships between equipment: You can establish relationships between equipment such as identify an equipment as part of another equipment e.g. marking a compressor as part of a HVAC system and so on. This equipment tree makes it easier to locate specific equipment especially when you have hundreds of similar equipment. You can also identify the impact of changes on one equipment on other equipment e.g. if you need to replace a compressor you know that the HVAC system it is in will be out of service for some time.
- Categorize equipment for better management: You can categorize the equipment e.g. as compressors, pumps and so on. This can help you define standardized operations for all equipment of a particular category e.g. maintenance required, cost benefit analysis, depreciation schedules and so on.
- Spares & supplies management: Manufacturer information can be used to identify part vendors, parts & supplies needed by different equipment. This can help you consolidate purchases of spare parts & supplies reducing repetitive paperwork and delays getting items.
- Collect maintenance history & costs: Reporting features enable you to check and review the maintenance history of specific equipment. If hierarchical reports are available you could gather the entire maintenance history of an equipment and all its sub-equipment along with costs incurred. This can come in useful especially when you are looking at replacing an equipment and you want to compare its costs vs. a new equipment.
- Collect operational history: You should be able to log and retain information about changes to equipment e.g. calibration events, problems and so on as reported by operators. Having all such information in one place makes it easier to review equipment information and identify any actions required ( troubleshooting, time for replacement, warranty calls, etc.)
- Collect other useful information: You can store images and pictures of equipment, engineering drawings, their different parts and layout of complex items. This becomes useful when maintenance work needs to be done, equipment needs to be replaced or moved, planning for additions and so on.
CMMS/ Maintenance Management Software Selection Guide
If you currently do not have a suitable CMMS/ maintenance software package, you may be find our maintenance management software selection guide helpful. It gives you a checklist of different selection criteria that you can use to identify the right CMMS/ maintenance software for your needs. There are hundreds of packages available suitable for different requirements – using the guide can help you narrow the field and select the right one for your organization.Free CMMS Software Selection Guide